Enhancing Automation Service Operations
with AI-Driven Process Automation

How we helped an automotive brand to optimize their
operation with our custom AI-driven automation process.

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Industry Overview

Automotive

Vaultoniq operates in the niche yet specialized market of collision repair and auto body shop management software, where the demand for efficient scheduling, seamless insurance claims handling, real-time performance tracking, and customer communication automation is rapidly increasing.

Target market

B2B and B2C collision repair shops struggled with manual scheduling, inconsistent processes, and poor integration, slowing down claims and customer service. Multi-shop operators and dealerships faced scalability issues, while service centers lacked automation to meet rising demands. Vaultoniq solves these challenges with AI-powered efficiency, seamless workflows, and industry-standard integration.

Market Position

Collision repair shops once faced inefficiencies in scheduling, claims, and scalability — Vaultoniq streamlines it all with AI-driven automation and industry-standard integration.

Technology Stack

Frontend

JavaScript + ERB templates Tailwind CSS Stimulus

Backend

Ruby Monolithic Rails app RESTful JSON API Sidekiq

Database

PostgreSQL AWS RDS S3 B-tree GIN indexes

Infrastructure

Heroku AWS S3 GitHub Heroku Config Vars

AI Integration

OpenAI API CRUD operations (Prompts)

Services Delivered

Custom web development
DevOps & Automation
Security Implementation,
Mobile App Development
UI/UX Design
Third party Integrations
Cloud Architecture
Performance Optimization
Quality Assurance

The Challenge

As service centers expanded, manual processes and disconnected systems led to delays, inconsistencies, and customer dissatisfaction. These inefficiencies limited performance tracking and slowed overall productivity.
Slow, inconsistent communication
Inefficient search
Manual document handling
Scheduling conflicts
Limited performance tracking
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Our Solution

To overcome these challenges, we implemented an AI-driven system designed to streamline operations, automate repetitive tasks, and enhance decision-making. This solution not only improved efficiency but also ensured consistency, accuracy, and scalability across all service center functions.
Messaging Automation
Smart Prompt Reuse
Intelligent Search
Document Parsing
Automated Scheduling
Time & Performance Tracking
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Our Solution

To overcome these challenges, we implemented an AI-driven system designed to streamline operations, automate repetitive tasks, and enhance decision-making. This solution not only improved efficiency but also ensured consistency, accuracy, and scalability across all service center functions.
Messaging Automation
Smart Prompt Reuse
Intelligent Search
Document Parsing
Automated Scheduling
Time & Performance Tracking

Results & Growth

The AI-powered solutions delivered measurable efficiency gains across operations, reducing bottlenecks and streamlining workflows. These improvements directly enhanced service quality, technician productivity, and overall customer satisfaction.
Response time reduce to 65% with AI
Search time for operational data reduced to seconds.
Scheduling efficiency improved technician utilization by 30%
Document processing turnaround dropped significantly.
Customer satisfaction scores increased.
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Why Choose Amrood Labs?

Partner with us to unlock unprecedented business growth and operational excellence through AI innovation

Proven Expertise

Our team of AI specialists brings years of experience in delivering cutting-edge solutions across various industries, ensuring your project is in expert hands.

Rapid Implementation

We understand the importance of time-to-market. Our agile development process ensures quick deployment without compromising on quality or functionality.

Measurable ROI

Our AI solutions are designed to deliver tangible business results. We focus on metrics that matter – cost reduction, efficiency gains, and revenue growth.

24/7 Support

We don’t just deliver and disappear. Our comprehensive support and maintenance services ensure your AI solutions continue to evolve and perform optimally.

Business Benefits

300% Efficiency Increase
24/7 Availability
25% Revenue Growth
80% Cost Reduction

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